The "Questions & Answers"-section is the heart of your questionnaire. There are four elements that facilitates the creation of such questionnaire:
- The navigation bar (on the left of the page) allows you to click through the Questionnaire's hierarchy of Topics, Sub-Topics, and Questions. A Sub-Topic is a group of Questions. A Topic is a group of Sub-Topics. By adding this hierarchy, you greatly enhance the possibilities for analysis, smart target setting, and so on, that PRAIORITIZE's artificial intelligence, later on, will apply in the Global-, Group, and Personal Virtual Consultants.
- You can easily add a topic by clicking "Add a new topic." A new placeholder will be created, here "Topic 2":
- Click the "three stripes" to click-&-drag a Topic to a different location. With the "Pencil"-icon, you can edit the contents of that Topic (e.g., the list of the underlying Sub-Topics). The before-last icon allows you to copy the Topic (and all its contents). Lastly, clicking the trash can deletes the Topic (and all its contents).
- The "HELP ME PRAIORITIZE"-button gives suggestions for other Topics (or down-drilling through the Questionnaire's hierarchy for other Sub-Topics and Questions). See the separate page in this guide on HELP ME PRAIORITIZE for more explanation.
Adding layers to the Questionnaire's hierarchy
Once you have defined the Topic(s) of the Questionnaire, you can drill down to the Sub-Topic level. The overview of the Sub-Topics looks like this:
- Note how the left navigation bar helps you to keep the overview. Whatever you click on the left is reflected on the right part of the page.
In the "Advanced"-section of Sub-Topics (scroll down the page), you'll find some additional settings.
- When respondents answer an assessment, each page consists of a Sub-Topic and its underlying Questions. In some cases (e.g., when a Questionnaire contains several technical terms or business jargon), it is clever to add some instructions on the top of that page. This textbox may contain such instructions. The textbox allows adding more than plain text: an image, a video, or a link to further online reading material. If you leave the textbox empty, PRAIORITIZE knows it does not need to show anything.
- The checkbox below the textbox allows activating a Comment section at the bottom of the Questionnaire page the respondent is at. This is particularly useful if the questions on that page need to be tested (the respondent has been asked to review the Assessment) or require some proof or verification (say, in an audit).
Arriving at the Question level
Clicking on Sub-Topic gives you an overview of the underlying Questions.
- The navigation is now fully opened. The Questions themselves do not appear in that navigation bar.
- Similar to Topics and Sub-Topics, you can add a new Question.
- There is an additional icon here. The "MOVE"-icon (the suitcase) allows you to move a question to a different Topic/Sub-Topic.
- And the "HELP ME PRAIORITIZE"-button gives suggestions for new questions.
Adding answers and more
Clicking on the "PENCIL"-icon reveals another level in the hierarchy: the Answers.
PRAIORITIZE requires a minimum of two Answers and allows up to five Answers. We strongly recommend three Answers. It results in sufficient differentiation among Answers and saves the respondent unnecessary 'comparison time' when choosing among four or five Answers.
There is a separate page in this guide that explains the improvement steps.
In the "Advanced"-section of a question, you can go back in time and add questions with a Likert format. If you click this option, this Question will not have an "Ambition" option in the Assessment online and will not participate in the target setting.
Alternatively, enabling this setting allows you to ask for specific numbers, like:
How many projects have a business case?
50% or less
More than 50%
More than 80%
The "i"-icon
The Questions page has a text field that provides the respondent with context about why this Question is in the Questionnaire and can provide some further explanation of the Question and/or contain some examples.
This context appears a.o. in the help function when answering the Questionnaire:
TIP: We recommend using this "i"-function sparsely. We favor short, crisp, and unambiguous questions that need no further explanation. Adding "i"s all over the questionnaire makes it more difficult for a respondent to grasp all the topics in the Assessment.